Privacy Policy

Last updated: [October 2025]

This Privacy Policy explains how [Simon Chan T/A Mindfulness Power] (“we”, “our”, or “us”) collects, uses, and protects your personal data when you visit our website [www.mindfulnesspower.co.uk] or use our mindfulness services.

  1. Who We Are

[Simon Chan T/A Mindfulness Power] is a mindfulness and well-being service provider based in the United Kingdom, offering services to individuals, corporate clients, and communities. You can contact us at:
📧 Email: [info@mindfulnesspower.co.uk]
📬 Correspondence Address (for correspondence only): [Simon Chan T/A Mindfulness Power, 86-90 Paul Street, London, EC2A 4NE] 

  1. What Data We Collect
  • Name and contact details (email, phone number)
  • Company details (for corporate clients)
  • Booking and payment information (via third-party processors)
  • IP address, browser information (via cookies)
  1. How We Collect It
  • When you submit a contact form
  • When you book a session or event
  • When you e-mail us directly
  • When you subscribe to our newsletter
  • Through cookies and analytics on our website
  • When we collect publicly available business contact details for legitimate outreach
  1. Why We Collect It
  • To respond to enquiries and provide services
  • To manage bookings and communicate with clients
  • To send updates or marketing (only with consent)
  • To analyse and improve our website performance
  1. Legal Basis for Processing

We process personal data based on:

  • Your consent (e.g. newsletter subscription)
  • Performance of a contract (e.g. service bookings)
  • Legitimate interests (e.g. website analytics)
  1. Data Retention

We retain personal data only for as long as necessary. For example, enquiry data is kept for up to 12 months, and client records may be retained for 6 years for legal purposes.

  1. Data Sharing

We may share data with trusted third parties such as:

  • Payment providers (e.g. Stripe, PayPal)
  • Email and marketing platforms (e.g. Mailchimp)
  • Website analytics tools (e.g. Google Analytics)

We never sell your data.

  1. International Transfers

Some data may be processed outside the UK. We ensure all transfers are protected under appropriate safeguards (e.g. Standard Contractual Clauses).

  1. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request erasure
  • Object to processing
  • Withdraw consent
  • Lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk
  1. Cookies

We use cookies to improve your browsing experience and analyse website traffic. You can manage your cookie preferences via your browser settings. 

11. Marketing and Outreach

  • We only send marketing communications to individuals who have explicitly opted in, for example via newsletter subscription.

  • All marketing emails include a clear and easy way to unsubscribe or object. If you choose to opt out, we will immediately stop sending communications.

  • For corporate, business or community contacts, we may contact you under our legitimate interests to provide information about our mindfulness services. We will do so in a reasonable and targeted way and always respect your rights, including your right to object or unsubscribe.

Cookies and Analytics — How We Collect Data

Our website uses cookies and analytics tools to improve your browsing experience and help us understand how visitors use the site.

What are cookies?
Cookies are small text files stored on your device by your web browser. They help the website remember your preferences and activity, such as language settings or login status.

Types of cookies we use:

  • Essential/functional cookies – necessary for the website to work correctly.

  • Analytics/performance cookies – help us understand how visitors use the site, e.g., which pages are most popular, how users navigate.

  • Third-party cookies – cookies set by external services like Google Analytics to collect and analyze usage data.

What data do we collect with cookies?

  • IP address (sometimes anonymized)

  • Device type and browser type

  • Pages visited and time spent on each page

  • Navigation behavior (clicks, scrolls)

  • Referring websites or links

Why we collect this data:

  • To understand how people use our website

  • To improve website content and functionality

  • To make informed decisions about new features or services

Managing cookies:
You can control or block cookies through your browser settings. Please note that disabling certain cookies may affect website functionality or your user experience.

Consent:
Non-essential cookies (such as analytics cookies) are only used after you give your consent via our cookie banner or settings. You can change your preferences at any time.

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or business practices.

 

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